Certified Translation Services in Southaven, Mississippi
Southaven residents can order certified translation from Apostille Authentications from $65 per page, and most translations are ready in 1 to 2 business days. You get a signed certificate of accuracy with the finished document. We are not in DeSoto County or Memphis: the service runs remotely from the Portland, Oregon area. Send your file through the online quote form and we return the translation electronically or by mail.
Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.
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Mississippi or Tennessee: which state handles your document
Southaven sits in DeSoto County on the Tennessee line, next to Memphis, and many households hold records from both states. An apostille comes from the state that issued or notarized the document, not from the state where you live.
A Mississippi birth certificate or a document notarized by a Mississippi notary goes to the Mississippi Secretary of State in Jackson. A Tennessee record, such as a birth in a Memphis hospital, or a document notarized in Tennessee follows Tennessee’s process. The Tennessee Secretary of State’s guide says a Tennessee notarization must first be certified by the county clerk of the county where the notary was commissioned, and then sent to its office at 312 Rosa L. Parks Ave, Nashville, TN 37243. Mississippi’s published instructions do not include a county clerk step.
Mississippi apostille route from Southaven
Southaven is at the opposite end of the state from the capital, so most requests go by mail.
| Issued by | Mississippi Secretary of State |
|---|---|
| Fee | $5.00 per document, check or money order payable to Secretary of State |
| Include | Apostille Certification Request Form naming the destination country |
| Mail to | P.O. Box 136, Jackson, MS 39205-0136, Attention: Notary/Apostille/Authentication |
| Street address | 660 North Street, Jackson, MS 39202 |
| Phone | 601-359-1615 |
Notarized translations for Mississippi
The Secretary of State certifies the signature of a Mississippi notary or public official. When a translation needs to be notarized for Mississippi, for example for a Mississippi apostille, we hire a notary commissioned in Mississippi to notarize the translator’s statement. State notary rules require the notarial certificate to be in English, and notaries cannot certify copies of birth certificates, passports or driver’s licenses.
DeSoto County clerks and courts
County offices are in Hernando, the county seat, not in Southaven.
- Marriage licenses. The DeSoto County Circuit Clerk issues them by appointment only; call 662-469-8380. Both applicants appear in person with proof of age such as a driver’s license, ID, passport or birth certificate. The fee is $37. Anyone divorced within the last six months brings a copy of the decree.
- Chancery Clerk. Land records, chancery court records and tax departments are in three buildings in downtown Hernando. Phone (662) 469-8005.
- Circuit Clerk. Files civil and criminal cases for the circuit and county courts and keeps marriage records.
- Southaven Municipal Court. 8889 Northwest Dr., Southaven, MS 38671. Phone 662-393-7042.
- Federal court. DeSoto County is in the Oxford Division of the Northern District of Mississippi. The United States Courthouse is at 911 Jackson Avenue, Oxford, MS 38655.
Vital records for Southaven residents
Certified Mississippi birth, death and marriage certificates come from the State Department of Health’s Office of Vital Records, 222 Marketridge Drive, Ridgeland, MS 39157, at $17 each and $6 for each extra copy ordered at the same time. Orders can be placed by mail, by phone at 1-877-295-4229 or online, and the department quotes 7 to 10 business days for standard mail requests. If you were born or married in Tennessee, the record comes from Tennessee. The department does not keep divorce decrees; a DeSoto County decree comes from the Chancery Clerk in Hernando.
Schools, immigration filings and language data
The University of Mississippi’s DeSoto campus is at 5197 W.E. Ross Parkway in Southaven and offers junior, senior and graduate coursework. If a school or credential evaluator asks for translated transcripts, check its written instructions first.
USCIS filings follow 8 CFR 103.2(b)(3): every foreign-language document needs a full English translation with the translator’s certification that it is complete and accurate and that the translator is competent to translate. Our certificate of accuracy contains those statements.
Census QuickFacts reports that 5.1% of Southaven residents age 5 and older spoke a language other than English at home in 2020 to 2024, and 3.4% were foreign born. The city’s July 1, 2025 population estimate was 57,819.
How to order from Southaven
Upload a PDF, JPEG, PNG or Word file through the quote form. Translation costs from $65 per page and most orders take 1 to 2 business days. We translate 100 languages; Spanish, Russian, Hindi, Urdu, Chinese, Vietnamese, Arabic and Czech are the most requested, and you can ask about any other. Reach us at (971) 514-3743 from 9:00 a.m. to 5:00 p.m.
Related services for Southaven
- Mississippi document translation services: the statewide rules for courts, notaries, vital records and driver licensing
- Mississippi apostille service
- All document translation services
Southaven translation questions
Apostille Authentications serves Southaven remotely from the Portland, Oregon area. Upload the document online and receive a certified translation with a signed certificate of accuracy by email or mail.
Pricing starts at $65 per page, and most translations are ready in 1 to 2 business days.
Tennessee. An apostille comes from the state that issued the record, so a Memphis birth certificate goes through the Tennessee Secretary of State in Nashville, not the Mississippi Secretary of State.
Mail the document, the Apostille Certification Request Form and $5.00 per document to the Secretary of State, P.O. Box 136, Jackson, MS 39205-0136. The office’s phone is 601-359-1615.
The DeSoto County Circuit Clerk in Hernando issues marriage licenses by appointment only at 662-469-8380. The fee is $37 and both applicants must appear with proof of age.
DeSoto County is in the Oxford Division of the US District Court for the Northern District of Mississippi. The courthouse is at 911 Jackson Avenue in Oxford.
Sources
The local details on this page come from these official sources.
- Mississippi Secretary of State: Apostilles and Authentications
- Apostille Certification Request Form
- Tennessee Secretary of State: Apostille and Authentication Guide
- DeSoto County: Marriage License
- DeSoto County Chancery Clerk
- DeSoto County Circuit Clerk
- City of Southaven: Court
- Northern District of Mississippi: counties by division
- US Marshals Service: Northern District of Mississippi courthouses
- MSDH Vital Records questions and answers
- University of Mississippi DeSoto
- 8 CFR 103.2
- Census QuickFacts: Southaven city, Mississippi
Get your Southaven translation started
Upload your document for a quote, or call (971) 514-3743 and tell us where the translation is going. We confirm the level of certification you need before any work begins.