Business Agreement Document authentications
Sending a contract, partnership agreement or corporate document abroad? We coordinate the notary, the Secretary of State apostille and the shipping, so your agreement is accepted the first time.
What is an apostille for a business agreement?
An apostille is a certificate that confirms a document’s signature and seal are genuine, so another country will accept it without further checks. It comes from the 1961 Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents, which more than 120 countries have joined.
A business agreement is a private document, so it cannot be apostilled on its own. A notary public first notarizes it. The Secretary of State of the state where that notary is commissioned then attaches the apostille to the notarized document.
The apostille covers public and notarized documents. It does not cover documents signed by diplomatic or consular agents.
How the apostille process works
Send us your agreement
Email a scan or message us on WhatsApp. We confirm whether it needs an apostille and where it is going.
Notarization
Sign before a notary. We can arrange this if you need it. Original signatures are required.
Submission
We send the notarized original with the request form and fees to the Secretary of State, or to the U.S. Department of State for federal documents.
Apostille attached
The authority verifies the notary’s commission and attaches the apostille certificate.
Translation, if required
Some countries need a certified translation of the apostilled agreement. We order it for you.
Delivery
We ship the finished document by express courier, in the U.S. or anywhere in the world.
Countries outside the Hague Convention
If the destination country has not joined the convention, an apostille is not enough. The document needs legalization through the country’s embassy or consulate after state and federal authentication.
We handle document legalization for Colombia, Costa Rica, Portugal, Spain, Vietnam, UAE, Qatar, Iraq and Egypt. Check the full country list or ask us about your destination.
Why clients choose us
- One team for notary, apostille, translation and shipping
- Four offices across Oregon, Washington and Texas
- Mobile notary appointments in the Portland area
- Invoice sent before work begins, with no hidden fees
- Available 24/7 by phone, email and WhatsApp
Why clients choose us
A dedicated team, not a drop box
Getting a federal document authenticated involves a lot of small requirements that are easy to get wrong. We built our process around avoiding rejected submissions and missed deadlines.
A case manager from day one
One point of contact who knows your file, not a rotating support queue.
Paperwork handled for you
We prepare and check the cover letters and forms the Department of State requires.
Expedited options that actually move
Direct relationships mean rush requests get processed as rush requests.
Secure, tracked return shipping
Every completed apostille ships back by courier with a tracking number.
Frequently asked questions
Yes. The agreement is notarized first, and the Secretary of State of the notary’s state then apostilles the notary’s signature.
It depends on the issuing state and the authority’s current workload. Send us your document and we will confirm the turnaround. Expedited handling is available for tight deadlines.
Yes. Any document not issued by a government office must be notarized before the apostille process can begin.
Yes. Apostilles are attached to original signed and notarized documents. A scan is enough to start your quote and review.
Many do. We provide certified translation when the destination country requires it.
Yes. We serve clients across the United States and ship apostilled documents worldwide.