Certified Translation Services for Madison, Wisconsin
Apostille Authentications translates documents for people in Madison, Wisconsin, with a signed certificate of accuracy, from $65 per page. Most translations are finished in 1 to 2 business days. We are based in the Portland, Oregon area and serve Madison remotely: upload your file through the quote form and receive the translation electronically or by mail. Madison is also where Wisconsin apostilles are issued, which matters if your translated document is going abroad.
Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.
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The Wisconsin apostille office is in Madison
Wisconsin apostilles are issued by the Department of Financial Institutions (DFI), and its office is on the west side of Madison at 4822 Madison Yards Way, North Tower, Madison, WI 53705. Office hours are Monday to Friday, 7:45 a.m. to 4:30 p.m. Requests can also be mailed to PO Box 7838, Madison, WI 53707-7838, or started through DFI’s online request and payment system.
DFI’s pages list the street address and hours but do not describe a counter procedure, so call (608) 266-8915 before you go in person. The fee is $10 per document for standard service (3 to 7 business days) or $35 for expedited service (1 to 2 business days), not counting mail time. Each destination country needs its own request form, APO3500.
For a translation, DFI apostilles the notary’s signature, and it requires a complete notarial statement signed by a Wisconsin notary public. When a translation needs to be notarized for Wisconsin, for example for a Wisconsin apostille, we hire a notary commissioned in Wisconsin to notarize the translator’s statement.
Dane County records you may need translated or apostilled
Certified copies of vital records for events in Dane County come from the Register of Deeds in the City-County Building. DFI will not apostille a notarized photocopy of a vital record. It needs the certified copy from the custodian.
| Office | Dane County Register of Deeds, 210 Martin Luther King Jr Blvd, Room 110, Madison, WI 53703 |
|---|---|
| Hours | Monday to Friday, 8 a.m. to 3:45 p.m. |
| Records | Births and marriages from October 1, 1907; deaths from September 1, 2013; divorces from January 1, 2016 |
| Fees | $20 for the search and first copy, $3 for each additional copy |
| By mail | PO Box 1438, Madison, WI 53701-1438 |
| Other events or dates | Wisconsin Vital Records Office, (608) 266-1373, or the county where the event took place |
Courts in Madison and foreign-language documents
Dane County Circuit Court sits at 215 S Hamilton St, Madison, WI 53703, and the clerk’s office can be reached at (608) 266-4311. The U.S. District Court for the Western District of Wisconsin is at 120 North Henry Street, Room 320, Madison, WI 53703.
The Wisconsin Court System’s Language Access Plan states that a non-English document submitted to a court must come with an English translation and an affidavit of the translator’s qualifications, and that the party offering the document usually pays for it. The state court interpreter program, run by the Director of State Courts Office, is also based in Madison. It certifies interpreters for spoken proceedings, which is a different thing from a written certified translation.
UW-Madison and translated transcripts
Read the school’s own rule before paying anyone for a transcript translation. UW-Madison’s undergraduate admissions office says that if your school does not issue transcripts in English, you must send an official translation of the entire transcript, and that the translation must be completed by the school or institution or by an EducationUSA official. It also says email is not an official way to send documents.
Graduate programs, credential evaluators, employers and licensing boards set their own requirements, and many ask for a certified translation instead. Ask the office in writing what it needs, then send us that wording with your file.
Languages in Madison
The City of Madison’s Language Access Plan names Spanish, Hmong and Chinese Mandarin as the three non-English languages most commonly used in the city, based on American Community Survey data. The plan says vital city documents must be available in those languages or readily translated on request.
Census Reporter’s profile, drawing on ACS 2024 one-year estimates, puts Madison’s population at about 285,000, with about 11 percent of residents born outside the United States.
Spanish and Chinese are among our most requested languages, alongside Russian, Hindi, Urdu, Vietnamese, Arabic and Czech. We work in 100 languages. For Hmong or any language not listed here, ask us before ordering.
Immigration filings from Madison
USCIS applies one translation rule nationwide. Under 8 CFR 103.2(b)(3), any document containing foreign language must be submitted with a full English translation that the translator certifies as complete and accurate, together with the translator’s certification of competence to translate into English. Our certificate of accuracy is written to cover both statements. We cannot promise how any agency will rule on a filing.
The Consulate of Mexico in Milwaukee, at 1443 N. Prospect Avenue, lists Dane County within its consular district.
Ordering from Madison
- Send the file. Upload a PDF, JPEG, PNG or Word copy through the quote form. A clear phone photo is usually enough for a quote.
- Say where it is going. USCIS, a court, a school, DFI for an apostille, or an office abroad. That decides whether you need notarization.
- Get it back. Delivery is electronic or by mail. We do not have a Madison office or pickup point; you can reach us at (971) 514-3743.
Related services for Madison
- Wisconsin document translation services: the statewide rules for courts, notaries, vital records and driver licensing
- Wisconsin apostille service
- All document translation services
Madison translation questions
Apostille Authentications provides certified translations to Madison residents remotely from the Portland, Oregon area. You upload the document through the quote form and receive the translation electronically or by mail.
Translation starts at $65 per page, and most translations are ready in 1 to 2 business days.
The Wisconsin Department of Financial Institutions issues apostilles. Its physical address is 4822 Madison Yards Way, North Tower, Madison, WI 53705, and its mailing address is PO Box 7838, Madison, WI 53707-7838.
The Dane County Register of Deeds at 210 Martin Luther King Jr Blvd, Room 110, issues certified birth certificates for Dane County births from October 1, 1907. DFI requires a certified copy from the official custodian and says vital records cannot be notarized.
UW-Madison undergraduate admissions says a transcript translation must be completed by the issuing school or by an EducationUSA official. Other programs and offices set their own rules, so confirm with the one you are applying to.
Yes. DFI apostilles the signature of a Wisconsin notary on the translator’s statement, and the notarization must include a complete notarial statement under Wisconsin notary law.
Sources
The local details on this page come from these official sources.
- Wisconsin DFI: apostille general information
- Wisconsin DFI: apostille fees
- Wisconsin DFI: requirements for submitting documents
- Dane County Register of Deeds: vital records
- Wisconsin Court System: circuit court clerk contacts
- U.S. District Court, Western District of Wisconsin
- Wisconsin Court System: Language Access Plan
- UW-Madison Admissions: official application materials
- City of Madison Language Access Plan
- Census Reporter: Madison profile
- 8 CFR 103.2 (eCFR)
- Mexico SRE: Consulate in Milwaukee
Get your Madison translation started
Upload your document for a quote, or call (971) 514-3743 and tell us where the translation is going. We confirm the level of certification you need before any work begins.