Certified Translation Services in Norfolk, Virginia

Apostille Authentications provides certified translation for Norfolk residents from $65 per page, with a signed certificate of accuracy. Most translations are ready in 1 to 2 business days. We have no office in Virginia: the work is done remotely from Lake Oswego, in the Portland, Oregon area. You upload a PDF, JPEG, PNG or Word file through the quote form and receive the translation electronically or by mail. We cover 100 languages and can have the translator’s statement notarized.

Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.

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Where Norfolk records come from

Norfolk is an independent city, so its court and vital records are held by city level offices and the state, not a county. These are the offices whose documents people most often need translated, or to which a translated foreign document is taken.

Norfolk Circuit Court Clerk	150 St. Paul’s Boulevard, 7th Floor, Norfolk, VA 23510. Clerk: Hon. George E. Schaefer. Phone (757) 389-8942. Office hours 8:45 a.m. to 4:45 p.m. 4th Judicial Circuit.
Marriage licenses	Issued by the Circuit Court Clerk. Fee $30. Both parties must be present with photo identification. Certified copies of the marriage certificate are $2.50 each.
Marriage and divorce records	Kept by the Circuit Court Clerk. Certified copies are $2.50 plus $0.50 per page.
Norfolk General District Court	150 St. Paul’s Boulevard, Room 3202. Civil, criminal, traffic and small claims. Phone (757) 664-4910.
Norfolk Juvenile and Domestic Relations District Court	150 St. Paul’s Boulevard, 5th Floor. Custody, support and juvenile matters. Phone (757) 664-7340.
Norfolk Health Department, Office of Vital Records	830 Southampton Avenue, second floor, Norfolk, VA 23510. Walk in 9:00 a.m. to 3:30 p.m., Monday through Friday. Birth, death, marriage and divorce certificates. $15 per record search, valid ID required.

Federal offices in Norfolk and the translation rule for immigration filings

The Norfolk Division of the U.S. District Court for the Eastern District of Virginia sits at the Walter E. Hoffman United States Courthouse, 600 Granby Street, Norfolk, VA 23510, open 8:30 a.m. to 5:00 p.m. Monday through Friday. The division covers Norfolk, Chesapeake, Portsmouth, Suffolk, Virginia Beach, Franklin and Cape Charles, plus Accomack, Isle of Wight, Northampton and Southampton counties.

For immigration filings, federal regulation 8 CFR 103.2(b)(3) requires that any document containing a foreign language be accompanied by a full English translation that the translator has certified as complete and accurate, together with the translator’s certification of competence to translate from that language into English. Our certificate of accuracy is written to that wording. Acceptance of any filing is decided by the agency.

What Norfolk universities ask for with foreign transcripts

Admission rules differ by school, so read the policy of the one you are applying to before ordering.

Old Dominion University. The catalog requires certified translations of academic transcripts and course descriptions by a licensed or professional translator for documents not written in English. Translations completed by the student are not accepted. ODU evaluates foreign credentials in house and treats outside evaluations (WES, ECE and similar) as an English translation only.
Norfolk State University. The graduate catalog requires an official evaluated transcript from an approved agency such as World Education Services or Educational Credential Evaluators before an applicant from a non U.S. institution is considered.
Tidewater Community College. For transfer credit, TCC requires a course-by-course analysis from a NACES member agency and does not accept a document-by-document analysis. Syllabi must be in English. International applicants must have a high school diploma or transcript translated into English by an official translating service.

Language and legal help data for Norfolk

The Census Bureau’s QuickFacts for Norfolk city reports that 11.8% of residents age 5 and older speak a language other than English at home and 7.9% of residents are foreign born (2020 to 2024 estimates).

Virginia courts may appoint an interpreter for a non-English speaker in criminal, civil and traffic matters, and the court pays for interpreters in court proceedings. That covers spoken interpreting in the courtroom. Written translation of your own exhibits or foreign records is something you arrange yourself.

At Naval Station Norfolk, Region Legal Service Office Mid-Atlantic lists notary services and powers of attorney for sailors and military dependents at Building A-50, 9620 Maryland Avenue. The office states that it offers federal notary services only, not public notary services.

How to order from Norfolk

1. Upload. Send a scan or clear phone photo of every page through the quote form. PDF, JPEG, PNG and Word files are accepted.
2. Confirm. We reply with the page count and price, from $65 per page, and the expected delivery date. Most orders take 1 to 2 business days.
3. Receive. The certified translation arrives electronically. A mailed paper copy and a notarized translator’s statement are available on request.
Questions. Call (971) 514-3743 between 9:00 a.m. and 5:00 p.m. Office hours follow Pacific time, three hours behind Norfolk.

Getting a Virginia apostille on a Norfolk document

Apostilles and authentications for Virginia documents are issued only by the Secretary of the Commonwealth in Richmond, not in Norfolk. The published fee is $10 per document, not per page, payable to the Secretary of the Commonwealth. Every submission needs a cover letter created by registering in the office’s authentication portal.

By mail, the stated turnaround is 7 to 10 business days from when you send the documents, and you include a prepaid return envelope. USPS mail goes to 1111 East Broad Street, Richmond, VA 23219. FedEx, UPS and DHL go to 400 East Cary Street, Richmond, VA 23219. In person visits are by appointment, Monday through Thursday, with a limit of 10 documents.

The office sets conditions by document type. Vital records cannot be notarized and must be issued by the Virginia Department of Health within the past 12 months. Court documents must come from the Virginia circuit court with a Certification of Official Record, also called a triple seal, and a marriage certificate from the Norfolk Circuit Court needs that same certification. Other documents must be notarized by a Virginia notary within the past 12 months. Documents in other languages are accepted, but the notarization must be in English. We help customers prepare apostille requests.

Related services for Norfolk

Virginia document translation services: the statewide rules for courts, notaries, vital records and driver licensing
Virginia apostille service
All document translation services

Norfolk translation questions

Where can I get a certified translation in Norfolk, VA?

Apostille Authentications provides certified translation to Norfolk residents remotely from the Portland, Oregon area. You upload the document through the quote form and receive a translation with a signed certificate of accuracy electronically or by mail.

How much does certified translation cost in Norfolk, Virginia?

Translation starts at $65 per page. The exact price is confirmed after you upload the document and the pages are counted.

How long does a certified translation take for a Norfolk customer?

Most translations are ready in 1 to 2 business days. Delivery is electronic, so being in Norfolk does not add time unless you ask for a mailed paper copy.

Where do I get a birth certificate in Norfolk, VA?

The Norfolk Health Department Office of Vital Records at 830 Southampton Avenue issues Virginia birth, death, marriage and divorce certificates for $15 per record search. Virginia DMV customer service centers also issue them in person for a $17 search fee.

Can I get an apostille in Norfolk, Virginia?

No. Virginia apostilles are issued by the Secretary of the Commonwealth in Richmond, by mail or by appointment, for $10 per document. Mailed requests have a stated turnaround of 7 to 10 business days.

Does Old Dominion University in Norfolk accept translations done by the student?

No. ODU’s catalog says translations of official documents completed by the student will not be accepted and requires certified translations by a licensed or professional translator.