Certified Translation for Rochester, New York
If you live in Rochester, New York, Apostille Authentications can translate and certify your documents from $65 per page, with most orders finished in 1 to 2 business days. Every job includes a signed certificate of accuracy. The work is done remotely from the Portland, Oregon area, so there is no counter to visit in Monroe County: files go in through the online quote form and come back electronically or by mail. This page covers Rochester, New York, not Rochester, Minnesota.
Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.
Upload Your Documents For Translation
Ordering from Rochester, step by step
Phone (971) 514-3743, 9:00 a.m. to 5:00 p.m. Mail goes to 5 Centerpointe Drive, Suite 400, Lake Oswego, OR 97035.
- 1. Send the file. Use the quote form to upload a PDF, JPEG, PNG or Word copy of each page.
- 2. Get the quote. Pricing starts at $65 per page. You will be told the delivery date before work begins, usually 1 to 2 business days out.
- 3. Choose delivery. Electronic delivery suits most online filings. Ask for a mailed original when the receiving office wants paper.
- 4. Add notarization if required. Tell us if the receiving office wants the translator’s statement notarized.
Monroe County offices behind your documents
Monroe County’s Vital Records Office, phone 585-753-5141, issues birth certificates only for people born in Monroe County and death certificates only for deaths within the county. Birth records come as certified transcripts or certified full images. If the certificate is headed abroad, the county’s apostille instructions say to request the full form listing the parents’ names, bearing the Deputy Registrar’s signature and seal.
The Monroe County Clerk is in Room 101 of the County Office Building, 39 West Main Street, Rochester, NY 14614, open 9:00 a.m. to 5:00 p.m. on weekdays. The Clerk authenticates a notary’s signature for $3.00 per document, in person or by mail.
Apostille route from Rochester
New York apostilles are issued by the Department of State, not by the county. Rochester has no Department of State walk-in counter. The five walk-in locations are New York City, Albany, Binghamton, Buffalo and Utica, and the Buffalo office is at 295 Main Street, 8th Floor, Suite 821. Otherwise you mail the request to Albany.
Where a translation has to be notarized for New York use, such as for a New York apostille, we hire a notary commissioned in New York to notarize the translator’s statement, and we can help with the steps after that.
| County step for vital records | Monroe County Clerk, Attn: Oath of Office, 39 W. Main Street, Rochester, NY 14614. Fee $5 by check or money order |
|---|---|
| County step for notarized papers | Clerk of the county where the notary is qualified. Monroe County charges $3.00 |
| State fee | $10 per document, with the Apostille/Certificate of Authentication Request Form |
| Mail address | NY Department of State, Division of Licensing Services, Apostille and Authentication Unit, PO Box 22001, Albany, NY 12201-2001 |
| Courier address | 1 Commerce Plaza, 99 Washington Avenue, 6th Floor, Albany, NY 12231 |
Rochester colleges and translated transcripts
The University of Rochester’s graduate admissions page for international students says a transcript that is not in English must be professionally translated, and that the translation is submitted together with the original. Rochester Institute of Technology states that an official English translation is required for international transfer credentials, while a third-party evaluation from WES or ECE is generally not required to apply.
Going the other direction, Monroe Community College describes a three-stage apostille for its own diplomas and transcripts: the registrar, then the Monroe County Clerk, then the Department of State. The college estimates four to five weeks for the whole chain.
Hall of Justice, federal court and translated exhibits
Most state courts for the city sit in the Monroe County Hall of Justice, 99 Exchange Boulevard, Rochester, NY 14614: Supreme and County Court, Family Court, Surrogate’s Court and the civil division of Rochester City Court. The federal court for the Western District of New York is in the Kenneth B. Keating Federal Building, 100 State Street.
In state civil practice, CPLR Rule 2101(b) calls for an English translation plus the translator’s affidavit of qualifications and accuracy whenever an affidavit or exhibit is in a foreign language. If you need someone to interpret at a hearing, the state courts supply interpreters at no charge through the Chief Clerk’s office.
Immigration, driving and language notes for Rochester
For USCIS, 8 CFR 103.2(b)(3) requires a full English translation of any foreign language document, certified by the translator as complete and accurate, with a certification of the translator’s competence.
The New York DMV handles licences differently. A driver whose foreign licence is not in English must show the road test examiner an International Driving Permit or a certified translation, and the DMV says that translation must be certified by a consulate, the US Department of State or another official government agency. A private translation company’s certificate does not fit that description, so check with the DMV first.
Roughly 9.7 percent of Rochester residents are foreign-born, per American Community Survey 2024 one-year estimates. The city school district’s bilingual department posts parent forms in Arabic, Burmese, Karen, Nepali, Somali and Spanish. We work in 100 languages, most often Spanish, Russian, Hindi, Urdu, Chinese, Vietnamese, Arabic and Czech. Ask about any other.
Related services for Rochester
- New York document translation services: the statewide rules for courts, notaries, vital records and driver licensing
- New York apostille service
- All document translation services
Rochester translation questions
Apostille Authentications handles certified translation for Rochester, New York residents remotely from the Portland, Oregon area. Documents are uploaded online and returned with a signed certificate of accuracy.
Most of our translations are ready in 1 to 2 business days, starting at $65 per page.
No. The New York Department of State offers walk-in apostille service only in New York City, Albany, Binghamton, Buffalo and Utica, so Rochester residents use the Buffalo office or mail the request to Albany.
The Monroe County Clerk at 39 West Main Street, Rochester charges $3.00 per document to authenticate a notary’s signature. The county’s vital records apostille instructions list a $5 certificate for birth and death records.
Its graduate admissions page for international students says a transcript not in English must be professionally translated and submitted with the original. Check your own program’s instructions.
The DMV accepts an International Driving Permit or a certified translation, but says the translation must be certified by a consulate, the US Department of State or another official government agency.
Sources
The local details on this page come from these official sources.
- NY Department of State: Apostille or Certificate of Authentication
- NY Department of State: Obtain an Apostille
- Monroe County: Apostille Requirements (PDF)
- Monroe County Clerk: Notary Page
- Monroe County Clerk: Hours and Location
- Monroe County Vital Records
- NY Courts: Monroe County Hall of Justice
- U.S. District Court WDNY: Accessing the Court
- University of Rochester: International Graduate Applicants
- RIT: Undergraduate Admissions FAQs
- Monroe Community College: Apostille of the Hague
- 8 CFR 103.2 (eCFR)
- CPLR Rule 2101 (NY Senate)
- NY Courts: Language Help (Interpreters)
- NY DMV: Drivers from Other Countries
- Rochester City School District: Bilingual Education
- Census Reporter: Rochester, NY
Get your Rochester translation started
Upload your document for a quote, or call (971) 514-3743 and tell us where the translation is going. We confirm the level of certification you need before any work begins.