Certified Translation Services for Springfield, Illinois
Apostille Authentications handles certified translation for Springfield, Illinois residents from $65 per page, and most orders are finished in 1 to 2 business days. You get a signed certificate of accuracy with every translation. The work is done remotely from the Portland, Oregon area: upload your document through the quote form and we return it electronically or by mail. We do not have an office in Springfield. Below are the Sangamon County and state offices you are likely to deal with.
Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.
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Springfield is where Illinois apostilles are issued
Springfield, the Illinois capital and seat of Sangamon County, is home to the main office of the Secretary of State’s Index Department, the unit that issues Illinois apostilles. That means a Springfield resident can deal with the apostille office in person as well as by mail. The department also has a Chicago office at 17 N. State St., Suite 1010.
| Index Department, Springfield | 111 E. Monroe, Springfield, IL 62756 |
|---|---|
| Phone | (217) 782-7017 |
| Fee | $2 per document, as listed by the Cook County Clerk and Illinois universities |
| Walk-in hours | 8:00 a.m. to 4:00 p.m. per University of Illinois Student Legal Services |
| Request form | Application for authentication or apostille, Secretary of State form I-213 |
From translation to apostille without leaving downtown
An apostille confirms the signature of an Illinois notary, county clerk, circuit clerk or local registrar. It is not a ruling on the translation. For a translated document, the piece that gets apostilled is the notarized statement signed by the translator.
If your translation has to be notarized for Illinois use, including for an Illinois apostille, we hire a notary commissioned in Illinois to notarize the translator’s statement. We can also help with the apostille request.
For notarized documents, a county clerk can certify that the notary holds a valid commission. The Sangamon County Clerk issues that certificate of authority for $2.00 per document, in person or by mail, and notes that for newly registered notaries the certificate comes directly from the Secretary of State at 111 E. Monroe. Call the Index Department first to confirm whether your document needs the county certificate.
Sangamon County records you may need translated or apostilled
The Sangamon County Clerk’s vital records office is on the first floor of the Sangamon County Complex. Its birth records go back to 1877. Certified copies can be ordered online, by mail or in person by the person named on the record, a listed parent, or a legal guardian or representative.
| Office | Sangamon County Clerk, 200 S. Ninth Street, Room 101, Springfield, IL 62701 |
|---|---|
| Phone | (217) 753-6701 |
| Birth certificate | $25 first copy, $7 each additional |
| Marriage certificate | $25 first copy, $7 each additional |
| Death certificate | $29 first copy, $11 each additional |
| State alternative | IDPH Division of Vital Records, 110 W. Lawrence Avenue, Springfield: births and deaths since 1916, $15 for a long form birth copy, about 12 weeks by mail |
Courts in Springfield
State trial cases are heard at the Sangamon County Complex, 200 South 9th Street, part of the Seventh Judicial Circuit. The Circuit Clerk is in Room 405 on the fourth floor, and the building is open 8:30 a.m. to 4:30 p.m. Federal cases go to the U.S. District Court for the Central District of Illinois at 600 E. Monroe Street, where the clerk’s office is open 8:00 a.m. to 5:00 p.m. on weekdays.
Illinois courts provide interpreters under the Supreme Court’s Language Access Policy, which bars charging a limited English proficient person for an appointed interpreter. That covers what is said in the courtroom. For written evidence in another language, ask the clerk or your attorney what form of translation the court wants before you file.
Immigration paperwork from Springfield
USCIS applies one translation rule nationwide. 8 CFR 103.2(b)(3) requires a full English translation of any foreign language document, certified by the translator as complete and accurate, with a statement that the translator is competent in both languages. The rule does not require the translator to be in Illinois, so a translation prepared remotely meets it on the same terms as one prepared locally.
The Illinois Attorney General reminds consumers that notaries, sometimes advertised as notarios, are not attorneys and cannot give legal advice on immigration matters.
Transcripts and the University of Illinois Springfield
The University of Illinois Springfield asks international applicants whose credentials are not in English to submit a certified translation. Its published list of acceptable sources includes ATA translators, the issuing institution, a ministry of education, NACES member organizations, a US consulate and an EducationUSA office.
UIS evaluates foreign credentials itself for a non-refundable $150 fee or accepts a NACES member evaluation showing United States equivalency. Because the school names the translation sources it accepts, confirm with UIS admissions that a translation from us fits your file before you order.
Ordering a translation from Springfield
Census Bureau estimates put Springfield’s population at 112,170, with 5.3 percent of residents born outside the United States, well below the statewide 15.4 percent. Whatever your language, the steps are the same.
- Send the document. Upload a PDF, JPEG, PNG or Word file through the quote form.
- Get a quote. Pricing starts at $65 per page. Most translations are ready in 1 to 2 business days.
- Choose delivery. Electronic copy, mailed original, or both.
- Languages. We cover 100 languages; Spanish, Russian, Hindi, Urdu, Chinese, Vietnamese, Arabic and Czech are requested most. Ask about any other.
- Questions. Call (971) 514-3743 between 9:00 a.m. and 5:00 p.m.
Related services for Springfield
- Illinois document translation services: the statewide rules for courts, notaries, vital records and driver licensing
- Illinois apostille service
- All document translation services
Springfield translation questions
At the Secretary of State’s Index Department, 111 E. Monroe, Springfield, IL 62756, phone (217) 782-7017. It is the state’s main apostille office and takes requests in person and by mail.
The Sangamon County Clerk charges $25 for the first certified copy and $7 for each additional copy ordered at the same time. The office is at 200 S. Ninth Street, Room 101.
Apostille Authentications provides certified translation to Springfield, Illinois customers remotely from the Portland, Oregon area, from $65 per page. Documents are uploaded online and returned electronically or by mail.
No. 8 CFR 103.2(b)(3) requires a complete English translation with the translator’s certification of accuracy and competence, and it sets no location requirement for the translator.
Yes. UIS requires a certified translation of credentials that are not in English and lists the translation sources it accepts, including ATA translators and NACES member organizations.
Yes. When a translation must be notarized for Illinois, Apostille Authentications hires a notary commissioned in Illinois to notarize the translator’s statement, which can then go to the Index Department for an apostille.
Sources
The local details on this page come from these official sources.
- Illinois Secretary of State: Apostilles and Certifications
- University of Illinois Student Legal Services: Apostille
- Cook County Clerk: Notary and Apostille Services
- Sangamon County Clerk: Birth Records
- Sangamon County Clerk: Vital Records FAQs
- Sangamon County Clerk: Notary Commissions
- Illinois Courts: Sangamon County Complex
- U.S. District Court, Central District of Illinois: Springfield
- eCFR: 8 CFR 103.2(b)(3)
- Illinois Supreme Court Language Access Policy
- Illinois Attorney General: Immigration Service Provider FAQs
- UIS: International Applicant Requirements
- IDPH: Birth, Death and Other Records
- Census Reporter: Springfield, IL profile
Get your Springfield translation started
Upload your document for a quote, or call (971) 514-3743 and tell us where the translation is going. We confirm the level of certification you need before any work begins.