Indiana Document Translation Services
Apostille Authentications provides certified document translation for people and businesses in Indiana, from $65 per page, with most translations ready in 1 to 2 business days. The work is done remotely from our office in the Portland, Oregon area: you upload your documents through the quote form and receive the translation electronically or by mail. Each translation comes with a signed certificate of accuracy. This page also sets out the Indiana rules you are likely to meet along the way.
Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.
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What Indiana agencies say about translated documents
Several Indiana offices publish their own rules for documents that are not in English. They differ, so check the rule for the office that will receive your paperwork.
- Bureau of Motor Vehicles. The Indiana Driver’s Manual says documents must be in English or come with a verifiably accurate English translation. The translation must be typed on a separate page on the letterhead of a government entity, accredited educational institution or translation agency. It must carry a signed statement from the translator that the translation is accurate, attest to the translator’s competence, and state that the document was not translated for a family member, friend or business associate.
- Out-of-country driver’s licenses. The BMV accepts a license in English, a license with a verifiably accurate English translation, or a license presented with an International Driving Permit. The BMV says it cannot recommend translation providers and does not keep a list of them.
- Secretary of State. The apostille office does not translate documents, and its guidance says a translation must be notarized before it can be authenticated.
- USCIS. Federal rule 8 CFR 103.2(b)(3) requires any foreign-language document sent to USCIS to come with a full English translation that the translator has certified as complete and accurate, along with the translator’s certification of competence to translate from that language into English.
How to get an apostille in Indiana
Indiana apostilles and authentications are issued by the Secretary of State in Indianapolis. The office authenticates only Indiana documents. Records from another state go to that state, and documents under the seal of a federal agency go to the U.S. Department of State.
What the office expects depends on the type of document:
| Issuing office | Indiana Secretary of State, Authentications |
|---|---|
| Address (mail and walk-in) | 302 W. Washington Street, Room E-018, Indianapolis, IN 46204 |
| Phone | (317) 234-9768 |
| Fee | $2.00 per authentication. No charge for birth and death certificates, adoption documents, and student transcripts and diplomas |
| Form | Authentication Request Form, which asks for the country where the documents will be sent |
| Mail processing | Normally 1 to 2 business days from the date of receipt |
| Mail requirements | Check or money order, plus a self-addressed stamped envelope or a prepaid airbill for overnight return |
| Walk-in | Up to 10 documents while you wait with an appointment, up to 5 without one. Credit card, debit card, check or money order accepted in person |
- Notarized documents. The notarial certificate must be properly completed, with the notary’s signature and seal.
- Birth and death certificates. These do not need notarization. They must come from the Indiana Department of Health or a county health officer.
- Marriage records. The marriage license must first be certified by the current circuit court clerk of the county where the marriage took place.
- Divorce decrees. A copy of the final decree comes from the county where it was entered.
- School records. Transcripts and diplomas need a statement by a school official signed in front of a notary.
- Translations. When a translation has to be notarized for Indiana, for example for an Indiana apostille, we hire a notary commissioned in Indiana to notarize the translator’s statement.
Indiana birth and death certificates
The Indiana Department of Health (IDOH) Vital Records office holds birth records from 1907 and death records from 1900. It does not offer walk-in service. You can order online or by phone at (866) 601-0891 through VitalChek, or by mail with State Form 49607 for births and 49606 for deaths.
IDOH lists a birth certificate at $10.00 and a death certificate at $8.00, with additional copies at $4.00 each, before any third-party service fees. Its order page describes the local health department in the county where the event happened as the fastest route. Local departments set their own fees. If the record is going abroad, order the certified copy first, then request the apostille, and have the translation prepared for the receiving country.
Notaries, translations and the term notario publico
Indiana Code 33-42-13-3 limits what a notary may do and say. A notary who is not an attorney may not use the terms notario or notario publico. A notary commission does not allow the holder to give legal advice, act as an immigration consultant or represent anyone in an immigration or citizenship matter.
A notary who advertises must include a statement that he or she is not an attorney licensed to practice law in Indiana and may not draft legal records or give advice on legal matters, including immigration. That statement has to be translated into every language used in the advertisement. The statute also bars a notary from taking an acknowledgment from a person who does not speak or understand English unless the nature and effect of the record is translated into a language the person understands.
In practice, a notary does not certify that a translation is correct. The translator signs a statement of accuracy, and the notary notarizes that signature.
Indiana courts and interpreters
The Indiana Supreme Court has run a Court Interpreter Certification Program since 2002, managed by the Office of General Counsel in the Office of Judicial Administration. The judicial branch reports more than 180 certified or qualified interpreters and keeps a searchable statewide registry.
Certified interpreters have passed an oral exam. The qualified credential is used for languages where no oral exam exists. Courts are directed to explore all feasible options for a court-certified interpreter before using one who is not certified or qualified.
The program covers spoken interpreting in court. The pages we reviewed do not set a statewide format for translated exhibits, so ask the court or your attorney what the judge handling your case expects.
How to order a translation from Indiana
Upload a scan or clear photo of each page through the quote form as a PDF, JPEG, PNG or Word file. Tell us where the translation is going, such as USCIS, the BMV, a court or a foreign authority, and whether the translator’s statement must be notarized.
We translate 100 languages. The most requested are Spanish, Russian, Hindi, Urdu, Chinese, Vietnamese, Arabic and Czech. For any other language, ask us before you order. Pricing starts at $65 per page and most translations are ready in 1 to 2 business days, delivered electronically or by mail. Our office is at 5 Centerpointe Drive, Suite 400, Lake Oswego, OR 97035, open 9:00 a.m. to 5:00 p.m., phone (971) 514-3743. We have no office in Indiana, and no translator can promise that a particular agency will accept a document.
Languages spoken in Indiana
Census Bureau QuickFacts estimates Indiana’s population at 6,973,333 as of July 1, 2025. In the 2020 to 2024 American Community Survey, 10.3% of residents age 5 and older spoke a language other than English at home, and 6.3% of residents were born outside the United States. The BMV offers its knowledge exam in 22 languages, including American Sign Language.
Translation pages for Indiana cities
We have a page for each of these Indiana cities, with the local offices, courts and schools that affect a translation there:
Indianapolis · Fort Wayne · Evansville · South Bend · Carmel · Bloomington
- Indiana apostille service, when the original record needs an apostille too
- All document translation services
Indiana document translation questions
Apostille Authentications charges from $65 per page for certified translation, and most orders are ready in 1 to 2 business days. The service is provided remotely from the Portland, Oregon area, with delivery electronically or by mail.
The Indiana Secretary of State issues apostilles and authentications from its Authentications office at 302 W. Washington Street, Room E-018, Indianapolis, IN 46204. The fee is $2.00 per authentication, with no charge for birth and death certificates, adoption documents, and student transcripts and diplomas.
Yes. The Indiana Secretary of State says a translation must be notarized before it can be authenticated. For Indiana documents, we hire a notary commissioned in Indiana to notarize the translator’s statement.
The Indiana Driver’s Manual requires a translation typed on a separate page on the letterhead of a government entity, accredited educational institution or translation agency. It must include the translator’s signed statement of accuracy and competence and state that the document was not translated for a family member, friend or business associate.
A notary commission in Indiana does not allow the holder to give immigration advice or act as an immigration consultant, and a non-attorney notary may not use the term notario publico. A notary can notarize a translator’s signed statement, but that is not a review of the translation.
Order it from the Indiana Department of Health Vital Records office or from the local health department in the county of birth. The Secretary of State can then apostille it at no charge, and a translation can be prepared for the destination country.
Sources
The local details on this page come from these official sources.
- Indiana Secretary of State: Apostilles and Authentications
- Authentication Request Form (forms.in.gov)
- Indiana Department of Health: Order Certificates
- Indiana Department of Health: Vital Records
- Indiana BMV: Residents with Out-of-Country Licenses
- Indiana BMV: FAQs for Non-U.S. Citizens
- Indiana Driver’s Manual appendix: documentation
- Indiana Code 33-42-13-3 (Indiana General Assembly)
- Indiana Judicial Branch: Court Interpreter Certification Program
- Indiana Judicial Branch: How to Find an Interpreter
- 8 CFR 103.2(b)(3) (eCFR)
- U.S. Census Bureau QuickFacts: Indiana
Get your Indiana translation started
Upload your document for a quote, or call (971) 514-3743 and tell us where the translation is going. We confirm the level of certification you need before any work begins.