Arizona Document Translation Services
Apostille Authentications provides certified document translation for people and businesses in Arizona, from $65 per page. Most translations are ready in 1 to 2 business days and come with a signed certificate of accuracy. We work remotely from our office in Lake Oswego, Oregon, in the Portland area: you upload your document through the quote form and we return the translation electronically or by mail. We translate 100 languages and can help with apostilles.
Upload your document below as a PDF, JPEG, PNG or Word file, or call (971) 514-3743 for a quote.
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What Arizona agencies and federal rules say about translations
Whether you need a translation, and what kind, depends on who is receiving the document. These are the rules published by the offices Arizona residents deal with most often.
- USCIS. Federal regulation 8 CFR 103.2(b)(3) says any document containing foreign language submitted to USCIS must be accompanied by a full English translation that the translator has certified as complete and accurate, along with the translator’s certification of competence to translate from the foreign language into English.
- Arizona MVD. The MVD’s driver license and ID requirements sheet (form 40-5144) states that documents must be originals or certified copies, in English. Visitors may drive on a valid license from their home country, and the MVD notes an international driving permit is not required but is recommended because it is printed in English. Applicants from Canada, Germany, South Korea and Taiwan are exempt from the written and road tests.
- Arizona courts. Arizona courts provide interpreters at no cost to people with limited English proficiency, and friends or family members cannot interpret in official proceedings. That service covers spoken interpretation in court. It is separate from the written translation of documents you file or submit as evidence.
Court interpreters are credentialed; document translators are not licensed by the state
The Arizona Court Interpreter Credentialing Program was adopted by the Arizona Supreme Court in 2016 through Administrative Order 2016-02 to help courts locate qualified foreign language interpreters. It is run by Language Access Services at the Administrative Office of the Courts. To earn a credential an interpreter completes an ethics course, a court overview course, an oral proficiency interview, an English written exam and an oral court interpreter exam.
The program page describes credentials for interpreting in court. It does not set a standard for written document translation. For written translations, what receiving agencies generally ask for is the translator’s signed statement of accuracy and competence, which is what a certified translation includes.
What an Arizona notary can and cannot do with a translation
The Arizona Notary Public Reference Manual, published by the Secretary of State, sets clear limits:
- Foreign-language documents. A notary may perform a notarial act on a document in a language the notary does not understand, as long as the notarial certificate is worded and completed in a language the notary reads, writes and understands.
- Vital records. A notary cannot certify copies of birth certificates, death certificates or marriage records. Those certified copies come from the office that holds the record.
- Apostilles. A notary may not issue apostilles or certificates of authentication. Only the Secretary of State does that.
- Notario publico. A notary who is not an attorney may not use the term notario or notario publico in advertising.
- Fees. A notary can charge no more than $10 per notary public signature.
Where certified Arizona vital records come from
A translation is only as useful as the record behind it. If you need a new certified copy of an Arizona birth or death certificate before translation or apostille, the Arizona Department of Health Services Bureau of Vital Records issues them, and county health departments also provide them. Maricopa County and Pima County both issue certified copies at $20 each.
| State office | Bureau of Vital Records, 150 North 18th Ave., Suite 120, Phoenix, AZ 85007 |
|---|---|
| Mailing address | PO Box 6018, Phoenix, AZ 85005 |
| Phone | (602) 364-1300 or (888) 816-5907 |
| Hours | Monday to Friday, 8:00 a.m. to 5:00 p.m. |
| Certified copy fee | $20; corrections and amendments $30 |
| Mail requests | Include a copy of government-issued photo ID or a notarized signature, proof of relationship and a self-addressed stamped envelope |
How the Arizona apostille process works
The Arizona Secretary of State issues apostilles and certificates of authentication. These certify an Arizona notary public, court clerk or state document custodian to a foreign country. The office requires the original notarized or certified recorded document and does not accept photocopies. The document must originate in Arizona. The office does not offer electronic apostilles.
This matters for translations. An apostille from Arizona covers the signature of an Arizona official or an Arizona notary. If a translator’s statement is notarized in another state, any apostille on that notarization comes from the state where the notary is commissioned, not from Arizona. Tell us which country the documents are going to and we will help you work out which document needs the apostille and from which office.
| Fee | $3 per document |
|---|---|
| Request form | Apostille/Certificate of Authentication Request, on azsos.gov |
| Mail processing | 10 to 20 business days, return postage required |
| Mail to | Secretary of State, Attn: Apostille Dept., 1700 W. Washington Street, Fl. 7, Phoenix, AZ 85007-2808 |
| Phoenix walk-in | State Capitol Executive Tower, 1700 W. Washington Street, Suite 220 |
| Tucson walk-in | Arizona State Complex Building, 400 West Congress, Second Floor, Suite 221 |
| Walk-in expedite fee | $25, limit of 6 documents |
| Hours | Monday to Friday, 8 a.m. to 5 p.m., except holidays |
| Payment by mail | Check or money order payable to Arizona Secretary of State; no cash |
Languages spoken in Arizona
Census Bureau American Community Survey figures for 2024 (1-year estimates) put Arizona’s population at 7,582,384. About 25.9 percent of residents, roughly 1.86 million people, speak a language other than English at home, and 13.4 percent of residents were born outside the United States.
We translate 100 languages. The ones customers request most are Spanish, Russian, Hindi, Urdu, Chinese, Vietnamese, Arabic and Czech.
How to order a translation from anywhere in Arizona
We do not have an office in Arizona, so everything is handled online, by phone and by mail.
- 1. Upload. Send a scan or clear photo of each page through the quote form. PDF, JPEG, PNG and Word files are accepted.
- 2. Confirm. We reply with the price, starting at $65 per page, and the delivery date. Most orders take 1 to 2 business days.
- 3. Receive. You get the translation with a signed certificate of accuracy electronically or by mail. Ask if you also need the translator’s statement notarized.
- Questions. Call (971) 514-3743 between 9:00 a.m. and 5:00 p.m., or write to 5 Centerpointe Drive, Suite 400, Lake Oswego, OR 97035.
Translation pages for Arizona cities
We have a page for each of these Arizona cities, with the local offices, courts and schools that affect a translation there:
Phoenix · Tucson · Mesa · Chandler · Gilbert · Scottsdale · Glendale · Tempe
- Arizona apostille service, when the original record needs an apostille too
- All document translation services
Arizona document translation questions
Apostille Authentications translates documents for Arizona customers remotely from Lake Oswego, Oregon. Each translation comes with a signed certificate of accuracy, and files are uploaded through an online quote form.
Our certified translations start at $65 per page. Most are ready in 1 to 2 business days.
The Arizona Secretary of State charges $3 per document. Walk-in service in Phoenix or Tucson carries a $25 expedite fee and is limited to 6 documents.
The Arizona Secretary of State lists 10 to 20 business days for mailed requests. Return postage must be included.
The Arizona Notary Public Reference Manual says notaries cannot certify copies of birth, death or marriage records and cannot issue apostilles. A notary may notarize a signature on a document in a foreign language if the notarial certificate is in a language the notary understands.
Yes. Under 8 CFR 103.2(b)(3), every foreign-language document sent to USCIS needs a full English translation with the translator’s certification that it is complete and accurate and that the translator is competent to translate.
Sources
The local details on this page come from these official sources.
- Arizona Secretary of State: Apostille and Authentication
- Arizona Secretary of State: Apostille Request form
- Arizona Notary Public Reference Manual
- 8 CFR 103.2 (eCFR)
- Arizona Department of Health Services: Vital Records
- ADHS: Request for Copy of Birth Certificate
- Arizona Court Interpreter Credentialing Program
- Arizona Courts: Language Access
- ADOT MVD: Driver Licenses for Foreign Applicants
- ADOT MVD: Arizona DL/ID Requirements (form 40-5144)
- Census Reporter: Arizona profile (ACS 2024 1-year)
Get your Arizona translation started
Upload your document for a quote, or call (971) 514-3743 and tell us where the translation is going. We confirm the level of certification you need before any work begins.