Apostille Service in College Station, Texas
Apostille Request Form
Most apostille requests from College Station trace back to one place: Texas A&M University. The flagship of the Texas A&M System opened in 1876 as the state’s first public institution of higher education, and its main campus employs close to 21,000 people. Graduates take Aggie degrees to jobs on every continent, international students carry transcripts home, and faculty accept appointments abroad. Each of those moves can require an apostille.
Apostille Authentications prepares Texas documents for the Texas Secretary of State and returns them to you by mail. We have no College Station office; you ship your papers to us and we take care of the state filing.
Step One for Aggies: The Registrar's Free Notary Service
A Texas A&M diploma or transcript cannot go straight to the Secretary of State. The state apostilles signatures of public officials and notaries, so a university record first needs a notarized signature. Texas A&M makes this easy.
According to the Office of the Registrar, it notarizes official documents that it produces, including diplomas, official transcripts and enrollment or degree verifications, and it charges nothing for that notarization. To ask for it:
- Email registrar-notary@tamu.edu.
- Include your UIN and the documents you need notarized.
- Say whether you will pick up the papers or want them mailed, and give a mailing address if so.
The registrar is at 750 Agronomy Road, Suite 1501, College Station, TX 77843. It accepts requests by drop-off, mail or email. Once you have the notarized document, it is ready for us to submit for the apostille.
See the registrar’s diploma and transcript notary page for current instructions.
International Students and Visiting Scholars
Texas A&M’s Global Engagement division runs International Student & Scholar Services (ISSS), Education Abroad and a Mexico Partnership Services office from its offices on Spence Street. That mix tells you who needs apostilles in College Station:
- Graduating international students whose home ministry of education will only recognize a U.S. degree that carries an apostille.
- Postdocs and visiting researchers who married or had a child in Brazos County and need the certificate recognized at home.
- U.S. students heading abroad who must prove enrollment or prior study to a foreign university.
Before ordering anything, check whether the destination belongs to the Hague Apostille Convention. The UAE, Qatar and Kuwait are among the countries that require embassy legalization instead. Our country guide explains the difference. Many ministries also want a certified translation; we offer translation services for that.
Family Records for Students and Staff
College Station does not host the county’s record offices. Brazos County’s seat is neighboring Bryan, so a College Station resident who needs a certified vital record usually orders it from an office there or from the state.
- Births in Texas: the Brazos County Clerk issues certified birth certificates, and the City of Bryan Vital Statistics office can issue a certified copy for any Texas birth. Texas Vital Statistics (DSHS) also sells certified copies; list “Apostille” as your reason.
- Marriages in Brazos County: certified copies come from the Brazos County Clerk, (979) 361-4124.
- Divorces and court orders: the Brazos County District Clerk, (979) 361-4230.
For records from another Texas county, order from that county clerk or from DSHS. Out-of-state records must be apostilled by the state where they were issued.
Teachers and School Employees
Almost all of College Station lies within College Station ISD, which operates A&M Consolidated High School and College Station High School. Teachers here are sometimes recruited by international schools, and families relocating abroad may need records for their children. Useful items include a notarized teaching service record, a notarized copy of a teaching certificate, and notarized high school transcripts. Ask the district’s records staff whether they can sign in front of a notary, because a plain printout cannot be apostilled.
A Pre-Mailing Checklist for Aggies
Most delays we see from College Station are avoidable. Before sending your package, run through this list:
- Name match. The name on your diploma, transcript and passport should match, or you should include proof of a name change, such as a certified Brazos County marriage record or court order.
- Notary block present. Each university document needs the registrar’s notarized signature. A sealed envelope from the registrar does not substitute for notarization.
- One apostille per document. The state charges for and attaches an apostille to each item separately. A diploma and a transcript are two documents, so budget for both.
- Country confirmed. If the receiving country is outside the Hague Convention, the document needs embassy legalization and possibly extra steps after the state.
- Translation plan. Ask the receiving institution whether it wants the translation done before or after the apostille, since some require the apostille itself to be translated.
- Return address. Tell us where the finished document should go, whether that is your College Station apartment, a family address or an overseas destination.
Keep photocopies of everything you send. Once the apostille is attached, the pages are fastened together and should stay that way; separating them can void the certificate.
Price and State Timing
| Item | Detail |
|---|---|
| Who issues Texas apostilles | Authentications Unit, Texas Secretary of State, 400 West 15th Street, Austin |
| State fee | $15 per document |
| Our service fee | $195 per document, plus the $15 state fee |
| State turnaround for mail | Up to two weeks from the date the state receives it |
| State counter | Same-day for in-person filings; walk-in Monday and Friday, by appointment Tuesday to Thursday |
| State form | Form 2102 |
The registrar’s notarization is free, so for many students the total is our fee plus the state fee and shipping. Turnaround depends on the state, so we do not quote our own guaranteed dates. Full rates are on our pricing page.
College Station FAQ
Can my Texas A&M diploma be apostilled if I have already left the country?
Yes. The registrar accepts notary requests by email and can mail the notarized document. You can have it sent to us, and we submit it to the Secretary of State and ship the apostille to your address abroad.
Does the Texas A&M registrar charge for notarizing transcripts?
No. The Office of the Registrar states there is no charge for its notarization of documents it produces. Ordering the transcript itself may carry the university’s usual fee.
I am an international student going home to Canada. Do I need an apostille?
Usually, if the Canadian office asks for one. Canada joined the Hague Apostille Convention in January 2024, so a Texas Secretary of State apostille is accepted for Texas documents headed to Canada. Check with the receiving school, employer or agency first, since some Canadian offices do not require any authentication.
My child was born while I studied at Texas A&M. Where do I get the birth certificate?
Order a certified copy from the Brazos County Clerk, the City of Bryan Vital Statistics office, or Texas Vital Statistics. Any of those certified copies can be apostilled.
Is an FBI background check for my next visa handled by Texas?
No. FBI checks are federal records and are apostilled by the U.S. Department of State. See our FBI apostille page for that process.
Get Started from College Station
Tell us the country and the documents, and we will confirm what to order and what it costs. Call (971) 514-3743, write to info@apostilleauthentications.com, or submit our request form. For federal records, visit our FBI apostille page.
State specific information
Need statewide details? See our Texas apostille service page for the Texas Secretary of State process, fees and timelines.